The iPad is a great tool for creating multimedia presentations. Using apps like Keynote and Explain Everything, presentations can be made incorporating audio, video, and pictures. Although this creates a great opportunity for teachers and students to present information to a class, these files are often very large. When you go to share them with someone through email, you may get an error message or the email will not go through. There are a few ways to go about this, but a good way to do this is by using Google Drive.

Example: Sending your Document from Keynote

NOTE:  This same process can be used in any number of apps on the iPad.  Using Keynote is just an example.

Say, for example, you are working on a Keynote presentation. You have completely finished the presentation, and you are not going to edit it more in any way. Now, you want to share it, either with another student who is in your group or with your teacher. Remember, to share it, we are going to use Google Drive. To get the presentation from Keynote and into your Google Drive, follow these steps:

  1. Tap the wrench in the upper right hand corner, then “Share and Print”.
  2. Choose “Open in another app…”
  3. Select the file type. You have three options: 
    1. Keynote – keeps the presentation as it is, but you need to open the file through another device that has Keynote on it (either another iPad, a Mac computer, or through
    2. PowerPoint – keeps the presentation as it is, but it may lose some formatting. Video, audio, and pictures should remain intact
    3. PDF – able to open on any device (iPad, computer, etc.) and it keeps the formatting. PDF files are not presentations, though, so you’ll be scrolling through the presentation just like any other documents (no fancy transitions, embedded videos are lost, no audio, etc.)
  4. Tap “Choose App”
  5. Find the Google Drive icon and tap on it.
  6. The Google Drive app will then open. Select “upload to Google Drive”.

Now, your file is in Google Drive, next you want to select a location for it and then share it with another person.

  1. In Google Drive, find the file you are looking for in “Uploads”
  2. Tap on the information icon to the right of the file.
  3. Tap on “Move to…” and select the folder where you would like to store it, then tap “Move here” in blue on the bottom. At this point, you have two options
    1. Option 1 – If you already have a shared folder with the person you want to share with, move the file to the shared folder. The person will have instant access to the file.
    2. Option 2 – If you do not have a shared folder with the person you want to share with, tap on the information icon again and tap on “Share”. Type in the Google App username you would like to share it with: 
      1. To share with another student – remember their username is last name, first initial, year of graduation and “” (ex.
      2. To share with a teacher – remember their username is first initial, last name and “” (ex.
    3. Select what editing permissions you would like to give that person: 
      1. Can edit – gives the person permission to change the file.
      2. Can comment – gives the person permission to add comments to the file.
      3. Can view – only allows the person to view the file.
  4. Click the blue checkmark box in the upper right hand corner when you are done.

Your document is now shared with your intended recipient.


Sending and Sharing Large Files

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